MANAGEMENT TOOL: ZOHO PROJECT – ONLINE PROJECT MANAGEMENT SOFTWARE

Cofinia helps businesses build their success through increasing their productivity. We help SME’s to integrate a highly functional and helpful project management software that can be used by any kind of business. Improve the planification of your projects, stay on top of the workload by tracking progress easily, help your employee with a better understanding of their taks and collaborate with your projects team at any time. 

The ZOHO project software was truly designed to help businesses manage the process of projects and guarantee their success. Let Cofinia help you with the configuration and integration of Zoho Project software within your company.  

WHAT IS ZOHO PROJECT ?

Zoho Project is a safe software that can be trusted to guide you during the planification, tracking, and collaboration of your projects. Your team’s productivity using this software helps you stay on top of the planification tasks as everyone can access the project scheme. A major selling point of Zoho Project is the fact that it is useful for in-person jobs as well as remote jobs. Anyone with the proper access can visit the project’s plans from anywhere at any time. If you have a remote projects team, this is a great way to access the progress made by whom and when. More than just a project management tools, it can become the heart of your operations.

START BEING MORE PROACTIVE AND PRODUCTIVE DURING THE PROJECT PROCESS

If you feel like your project team is not performing well when it comes to the creation, the planification, or the execution of a project, then this software can help! This tool is made to help teams work on projects: improve your crew’s communication and collaboration, plan your projects together (remotely or at work), add notes and documents to share with the team and track your progress easily. With this software, staying on track of deadlines is easy and projects can successfully be finished on time. 

WHAT ARE THE BEST-SELLING FEATURES OF THE SOFTWARE?

There are many key features that attract clients with a modern workplace to detaining Zoho Project. The user interface is easy to use once you know where to go and which functionalities are the most useful. Client users have loved the beneficial features that Zoho Project offers to their plannifiction team. 

FACILITATE PROJECT PLANNING AND MAKE YOUR PROJECT VISUAL BY USING CHARTS AND REPORTS

Charts are extremely useful in the planification of a project; it is used to remind deadlines to employees involved. Charts offer a bird’s-eye view and help prepare for the proper allocation of resources and deadlines. View the project status and project tasks visually to help guide where the next step of the work needs to be. 

Time management can be difficult to follow; however with visual charts employees will be able to follow any complex projects and specific project events. Here is a list of the types of charts and reports you can easily create on templates available with Zoho:

  • Task reports;
  • Issue reports;
  • Timesheet reports;
  • Project dashboard;
  • Budget forecasting;
  • And more! 

 

AUTOMATION OF TASKS ALLOWING YOUR TEAM TO SAVE ON TIME

This software possesses the ability of automating certain routine tasks that can help your team save time and money. This automation option can be used for both simple and complex tasks, this software is able to perform its duties based on a drag and drop interface. On this interface it is easy to visualize and prepare for the next step of the project. Receive project notifications when tasks are completed or when deadlines are coming up. 

USEFUL TIME MANAGEMENT TOOLS, TIME TRACKING AND KEEPING TRACK OF TASKS

For active projects, find timers, notifications, and project updates to keep your crew on a schedule. Use the calendar functionality to view all project activities and when they need to be completed. Your team will be able to log all of the tasks they have performed and keep track of the process of the overall project. You will be able to tell who has done what and get answers quickly in the case of questions concerning previously done tasks. 

The time sheet and time tracking also helps to log all billable hours and invoices can be created within the apps and synch with Zoho Books as well. 

INCREASE POSITIVE TEAM COLLABORATION AND COMMUNICATION

Zoho has included many different platforms and spaces for your project team to collaborate efficiently. On a collective feed, you could be benefiting from an area where employees can easily post comments, tag team members, add attachments and send overall group messages to facilitate the propagation of information. 

The software wants to facilitate daily activities to improve work life. There are also mentions, chats, forums, email aliases and other functionalities that help connect your team together even if they are not close. 

 

PERSONALIZE AND CUSTOMIZE ZOHO PROJECT AS YOU NEED

The software was designed to be fully customizable to perform the tasks that you need. This can be used by any business thanks to its ability to adapt and perform the tasks that are specific to each and every business. You can customize the layouts, the statuses, the workflows and the fields thanks to Zoho Project. If you wish you can enable functionalities like a project notification system to help your team with reminders of due dates. 

LET US HELP YOU WITH THE INTEGRATION OF ZOHO PROJECT MANAGEMENT TOOLS

Cofinia is there to help your business integrate Zoho Project seamlessly. We will be able to train your employees on the usage of the software, this way you can be reassured that you are using Zoho to its full capacities. Changing your operations can be difficult, especially when things have been done differently in the past. Benefit from an enhanced integration and make sure that your employees are in complete comprehension of the software to guarantee its full usage. 

Cofinia started using Zoho Project in 2017 and it’s been one of the key factors of it’s healthy growth.  

WHY CHOOSE COFINIA TO INTEGRATE ZOHO’S PROJECT MANAGEMENT SOFTWARE?

Our mission is to help small and medium sized businesses build a strong and efficient core. You can be reassured that we will be by your side the entire time that your workforce is learning to use Zoho Project. It is important for us to be available to you any time that you might need help navigating a certain program. Our customer service skills are strong and we work hard to make sure that all of our clients are truly satisfied at the end of the contract. We will make sure that the program has an enhanced integration into your business quickly and successfully. 

FREQUENTLY ASKED QUESTION ABOUT PROJECT MANAGEMENT SOFTWARE

How quickly can Zoho Project be integrated in your business?

It is important that you do not rush your employees into the usage of the software from one day to another. First begin with some meetings simply talking about the coming changes, this will let the employees get used to the idea of performing work differently. Generally, it can take between 8 and 12 weeks of usage before everyone is comfortable using a software. Speak with Cofinia to have an estimation of how long it will take your company to integrate Zoho, every company is different and with multiple consultations our experts will be able to assess the situation. 

DOES COFINIA OFFER OTHER SERVICES FROM THE ZOHO SUIT?

In addition to ZOHO Project, Cofinia offers businesses a complete set of services such as ZOHO Books for accounting, ZOHO Analytics and ZOHO CRM. SMBs can benefit from accessible fees and a team of experts when integrating any of these softwares to their operations and improving their standard in customer relationship management.

What is a project’s life cycle?

There are 5 different stages of a project’s life, initiating, planning, executing, monitoring and controlling, and finally closing. Zoho Project is there to help you through the planning, executing, as well as the monitoring and controlling phases of your project’s life cycle. 

1. Initiating

The initial part of a project begins with a problem in need of a solution. This is the idea and the overall goal or desired results of the project. Zoho Project does not help with brainstorming, it is there to make your existing ideas come to life. The initiating phase possesses all of the market research and data needed to back up the idea of the project. 

2. Planning

The planning process of a project involves all of the steps that need to be taken in order to execute the project. The project plan includes things such as an estimated budget, a thorough schedule, the tasks that need to be completed and by whom. Zoho Project offers templates and pages to follow during the planning process which means that the creation of a project plan is much easier. It is there to make sure that you have considered all the aspects of the project. 

3. Executing

Doing the tasks that have been scheduled in the planification phase in order to realize the project and bring it to life. Executing can be difficult if not all the workforce is on the same page, with the help of Zoho all employees will have access to the progress and they will know where they are meant to be helping. 

4. Monitoring and Controlling

Once the project is complete, it can be put in place to be used and tried by clients. During its trial period, a project’s team is actively observing the progress of the project and where it could be improved. Changes are made to meet the demands of the users in order for the project to be successful. This phase of a project life is where we ask whether the results are the ones we wanted from the project.

5. Closing

Closing can mean many things in the life-cycle of a project, it can be where the project ends or continues without any monitoring. This is when the project is closed and there are no more tasks or control over the project. Closing can either mean that it was a success and there are no more changes needed for it to be sustainable alone or it could mean that it was a disaster and it didn’t improve even with monitoring and controlling. 

WHAT IS ZOHO ONE?

Zoho One is the mega program that is available to help build strong and efficient businesses. In addition to Zoho Project, you can benefit from other programs that would help improve your productivity and profitability. All of the aspects of business are taken into consideration with Zoho One because it holds multiple different apps (up to 45 apps) to help navigate daily tasks, here are the ones that you could benefit from:

  • Zoho Recruit – Automate human resources process to allow employees to focus on more human contact and have better time management.  
  • Zoho Mail – Empower your workforce with organized email and collaboration tools. 
  • Zoho Books – Designed to help businesses keep track of their finances. 
  • Zoho CRM – Integrate new technological advances for sales and marketing. 
  • Zoho Contracts – Stay on top with relevant legal advice when it comes to conducting  business. 
  • Zoho Analytics – Use artificial intelligence to perform market research and pull important information on dashboard templates. 
  • Zoho Desk – Provide new and improved customer service to all of your customers. 
  • And many more!