| Our process has been significantly optimized; this is the first time we’ve had such a detailed budget ready for approval at the first board meeting of the year.
Chrystel Jellade – Deputy Director– coopfa
Introduction
COOPFA leveraged the capabilities of Zoho Books and Zoho Analytics to transform its financial reporting process, greatly improving budget tracking and the accuracy of financial reports. Faced with complex challenges in managing multiple grants and funding sources, the organization sought a more robust and automated solution to optimize its financial operations.
Executive Summary
Founded in 2007 in Lévis, COOPFA develops and deploys eco-responsible educational solutions in partnership with 50 organizations across Quebec and internationally. With the help of Zoho Books and Zoho Analytics, COOPFA automated its financial management, reducing manual errors and improving operational efficiency.
Problem Statement and Key Challenges
COOPFA’s financial reporting process was complex and inefficient, relying on a large Excel file for each funding request. Manual data entry, combined with a lack of tools to track confirmed and unconfirmed grants, increased the risk of errors and slowed the organization’s responsiveness to necessary budget adjustments.
Problem Assessment
COOPFA’s current financial reporting system depends on complex and isolated Excel files for each program and funding request, leading to inefficient management and a lack of standardization. While Excel is flexible, it poses challenges in maintaining consistent comparative analysis of budget allocations and expense tracking. Manual reallocation of expenses due to budget overruns created discrepancies between previous reports and current financial data.
